LARAMIE COUNTY COMMUNITY COLLEGE PROCEDURE
SUBJECT - Property, Liability, and Sports Injury Insurance
REFERENCE - W.S. 27-14-103
DATE - 4/4/90
NUMBER - 8350
The purpose of this procedure is to describe college insurance coverage. The coverage includes property, liability, and sports injury insurance. In addition, the procedures for purchasing insurance and filing insurance claims are explained.
The college insurance coverage’s are described below without money
amounts or coverage limits, as these amounts change from year to year.
A. The Institutional Package Policy consists of three insurance policies in one package. It covers real and personal property, comprehensive general liability, and fleet losses.
1) Real and personal property
This part of the package provides blanket coverage for losses to buildings and their contents. The coverage is based on current replacement value for both the buildings and their contents. Included are coverage’s for valuable papers and records, special coverage’s for audio visual equipment, heavy equipment, data processing equipment, fine art (both owned and nonowned), and off‑premises equipment. In addition there are coverage’s for money and securities and public employee faithful performance.
2) Comprehensive general liability
This part of the package provides coverage for bodily injury, personal injury, and property damage to others by actions (or the failure to act) of college employees. It includes medical payments coverage.
This part of the package provides coverage for all of the vehicles owned by the college. Collision and comprehensive coverage is carried on new vehicles only. Liability coverage is carried on hired and nonowned as well as all college vehicles.
B. Liability umbrella
This policy provides additional liability coverage over the general liability, automobile liability, and employer's liability found in the worker's compensation policies.
C. Worker's compensation
This policy provides coverage for employees who are injured on the job or develop job related diseases. It is divided into two types by job classification depending on the work performed by the employee. These types are hazardous and nonhazardous duty as defined by W.S. 27-14-103. The hazardous duty employees are covered by a policy through the State of Wyoming, and the nonhazardous duty employees are covered by a private carrier.
D. Boiler and machinery
This policy provides coverage for the college boilers, refrigeration and air conditioning, small compressing and refrigeration units, engines, pumps, compressors, fans and blowers, rotating electrical machines, transformers, and induction feeder regulators.
E. Board travel
This policy provides accident coverage for board members when they are traveling on college business.
F. Errors and omissions
This policy provides coverage of the Board of Trustees and all staff (paid and volunteer) for "any actual or alleged error or misstatement or misleading statement or act or omission or neglect or breach of duty, misfeasance and nonfeasance, individually or collectively including actual or alleged civil rights violations."
The basic intercollegiate sports accident policy provides coverage for student basketball and golf athletes while they are practicing, playing, or are traveling to or from a covered event. It covers medical and certain dental expenses along with accidental death and dismemberment. Additional coverage is carried for catastrophic accident and sickness.
3. Purchasing insurance
Every three years the college puts its insurance coverage’s, other than sports insurance, out for bid. This is done to assure that the college is providing the insurance coverage needed at the lowest possible price. The bidding process is coordinated through the purchasing department.
A claim is initiated by an accident report from the security office. The Security Coordinator reports the incident to the Assistant to the Dean of Business Services and works with the officer investigating the incident to obtain as much supporting documentation as possible before finalizing the report. Examples of documentation are:
A. Highway Patrol reports,
B. Sheriff's office reports,
C. Original invoices for college property which has been stolen or damaged, and
D. Interviews with witnesses or participants of an incident.
The Assistant to the Dean of Business Services notifies the college's insurance agent as soon as an incident has been reported and sets up a file for the claim. The follow-up documentation is then sent to the agent as soon as possible after the notification so that processing the claim can be initiated.
Weekly follow‑up is made on each claim until it is paid.
When the claim is paid a copy of the check is put in the file and the file is closed.