LARAMIE COUNTY COMMUNITY COLLEGE PROCEDURE

 

 

SUBJECT – Building Maintenance

REFERENCE - None

DATE - 7/2/90

NUMBER - 8402

 

1. INTRODUCTION

 

The purpose of the building maintenance department is to maintain a safe, attractive, and comfortable campus environment for students, employees, and the general public. Campus facilities are maintained through planning, preventive maintenance, repair, and replacement of systems and equipment.

 

2. SCOPE OF ACTIVITIES

 

A. The department operates and maintains the campus power, water, sanitary sewer, and telecommunications utility systems, and the radio communication system. The department also assists data services personnel in the installation and support of the data communications wiring system. All college facilities, utilities, and equipment are maintained by the department.

 

B. The department maintains a safe campus environment through programs and systems which address safety and security. These include the fire alarm and explosive gas detection systems, the key and locking system, and an inspection program which insures compliance with statutory requirements governing safety. The safety and integrity of the campus are also supported through lighting, paving, signs, and drainage systems in cooperation with campus security and grounds maintenance personnel.

 

C. The department provides liaison with consultants in planning new construction and provides coordination and quality control services during actual construction. Facilities are improved continuously through an ongoing research and planning program. Improvement projects may be suggested by employees and students.

 

3. ORGANIZATION

 

The department is responsible to the director of physical plant. It is comprised of the following crafts and technical resources which meet building maintenance needs:

 

A. Electrical & electronic repair and maintenance

B. Mechanical, heating, and air conditioning repair and maintenance

C. Architectural repair and maintenance

D. Campus site repair and maintenance

E. Planning, consulting, and engineering services

 

4. HOURS OF OPERATION

 

The normal operating hours of the department are 8:00 a.m. till 4:30 p.m., Monday through Friday. The department provides maintenance support on a 24-hour, 365 days-a-year basis. During campus emergencies or severe weather conditions operating hours will vary as required.

 

5. OBTAINING MAINTENANCE SERVICES DURING BUSINESS HOURS

 

A. Requests for maintenance or repair are made by submitting a completed work request form to the department. Work requests may also be made by calling the physical plant secretary who will assist in preparing the work request.

 

B. Requests for urgently needed repair or service should be telephoned directly to the maintenance office at extension 233.

 

NOTE: EXCEPT FOR EMERGENCIES, SERVICES ARE PROVIDED ON A FIRST IN, FIRST OUT, BASIS.

 

6. OBTAINING MAINTENANCE SERVICES AFTER BUSINESS HOURS

 

A. Urgent maintenance needs are addressed after normal business hours, weekends, and holidays by on-call personnel. Maintenance staff may be called through the college switchboard operator, the night administrator, and the radio paging service.

 

A list of persons on call and their phone numbers is also published and distributed at four- to six-week intervals. It is distributed to all departments and to anyone specifically requesting it.

 

B. An on-site presence after business hours is maintained by a maintenance technician who resides on campus. In an emergency the technician may be called at extension 265.

 

NOTE: PLEASE COMMUNICATE THE NATURE OF THE MAINTENANCE NEED CLEARLY TO INSURE AN APPROPRIATE RESPONSE.

 

7. WORK-ORDER PRIORITIES

 

Work requests are scheduled on a priority basis as follows:

Priority I: Requests for emergency maintenance which affect safety, security, property risk, or have the potential to interrupt operations.

 

Priority II: Requests for routine service, preventive maintenance activities, and work having a direct but not immediate impact on operations.

 

Priority III: Requests for work having an indirect impact on operations, including periodic inspections.

 

Further prioritizing may occur within these classifications depending on current workloads and available resources.

 

8. REQUESTS FOR CUSTOM FABRICATION WORK

 

Tie department provides custom fabrication services for some specialized campus needs. Fabrication requests will be reviewed to determine which projects can be undertaken by the staff. The department will work with the purchasing office to insure that in-house fabrication is the most effective use of college resources and does not conflict with purchasing policy.

 

9. FACILITY RENOVATION

 

Requests for facility renovation may be submitted to the department. All requests require the approval of the requester's immediate supervisor. The department will then develop proposals in cooperation with the requester and submit the documentation and cost estimates to the dean of business services for review and final approval by the president's staff. Further information and request for are

available from the department.

 

10. MAINTENANCE SUPPORT OF LEASED FACILITIES

 

The department provides limited services to the Adult Learning Centers locate, it 506 W. 17th St. in Cheyenne and 710 Garfield St. in Laramie, as the buildings are under private ownership. Services to these facilities will normally be limited to the maintenance of college owned equipment and telecommunications systems.

 

11. MAINTENANCE SUPPORT OF THE ENTERPRISE CENTER

 

The department provides services to the Enterprise Center as described in these procedures, except for major remodeling, renovation, and special fabrication projects. The department does not provide repair and maintenance service for tenant owned equipment.

 

12. COORDINATION OF UTILITY OUTAGES

 

Planned utility outages are scheduled through the president's staff. In cases of unplanned utility outages the department notifies the president and the dean of business services immediately and assists with communication, safety, and equipment loss prevention however possible.

 

13. CAMPUS EMERGENCIES

 

The department provides manpower during campus emergencies. During inclement weather the staff assists the manager of grounds with snow removal as needed. The maintenance staff also assists the security officer when requested during all other emergencies.

 

14. SAFETY LOCK‑OUT AND TAG-OUT PROCEDURES

 

In compliance with occupational safety regulations and safe work practices, the department puts lock-out or tag­out devices on equipment and systems which are out of service or which could pose a safety hazard. The devices used include laminated red on white warning signs, red on white laminated tags with steel ring retainers, and commercial steel padlocks. Campus departments desiring additional information may contact the department at extension 233.

 

NOTE: UNAUTHORIZED REMOVAL OR DISREGARD FOR THESE WARNING DEVICES COULD RESULT IN SERIOUS PERSONAL INJURY.

 

15. CAMPUS STUDENT EMPLOYMENT PROGRAM

 

The department participates in the campus student employment program. Student employees assist maintenance personnel in the repair and upkeep of facilities in nonhazardous occupations as determined by U.S. Department of Labor and the Wyoming Labor Commission. Previous craft or technical experience is not required of student employees, and placement and training will be based on the aptitude and interests of the individual student.